Case Study: How Elaf Group Unified Multi-Company Construction Operations with Odoo ERP
This case study details how Perfect Tech transformed Elaf’s fragmented setup into a centralized Odoo ERP architecture. By consolidating three disconnected systems into one, we eliminated manual redundancy, streamlined complex construction workflows, and achieved real-time financial visibility across all subsidiaries.
“This project positioned Odoo as a fully integrated operating engine for a large-scale construction and contracting environment — proving that Perfect Tech can deliver end-to-end ERP architecture even in highly complex, multi-company project ecosystems.”
Case Study: How Elaf Group Unified Multi-Company Construction Operations with Odoo ERP
This case study explores how Perfect Tech partnered with Makhzany Self Storage to address critical operational challenges, including inefficiencies in manual processes, inaccurate financial management, and a lack of streamlined customer experiences. By implementing a tailored Odoo ERP solution, Perfect Tech enabled Makhzany to automate core processes, enhance tenant management, and improve financial oversight. The result was a significant boost in operational efficiency, customer satisfaction, and scalability, positioning Makhzany as a leader in the self-storage industry.
Executive Summary: From Fragmented Data to a Unified Digital Engine
Elaf Group, a prominent leader in the region’s construction, contracting, and landscape sectors, faced a critical bottleneck. Despite their scale, their operations were trapped in digital silos: Odoo was restricted to accounting, Jisr handled HR in isolation, and a legacy ERP managed operations without integration.
This case study details how Perfect Tech transformed Elaf’s fragmented setup into a centralized Odoo ERP architecture. By consolidating three disconnected systems into one, we eliminated manual redundancy, streamlined complex construction workflows, and achieved real-time financial visibility across all subsidiaries.
Client Profile: Elaf Group – A Multi-Entity Construction Giant
Elaf Group manages several companies across construction, contracting, supply operations, and landscape services. Elaf Group oversees several specialized companies operating across construction and services in Saudi Arabia, including:
- Elaf Advanced Supplies
- Elaf Saudi Contracting
- Asayel Omran
- Rasan Landscape
Each company has its own operational model, field structure, and financial activities, yet all fall under one administrative and financial umbrella. This multi-entity environment demands a unified operating system—something their previous setup could not provide.
Their work spans large projects, field operations, logistics, procurement, and centralized finance.
They operate at a scale where:
- decisions need speed,
- information must flow across companies seamlessly,
- and financial accuracy is non-negotiable.
But the absence of a unified workflow made these goals difficult to achieve.
“Elaf Group operates in one of the most demanding sectors — large-scale construction and contracting — where operational alignment and financial accuracy are critical. Perfect Tech was selected to rebuild their digital backbone and deliver a unified ERP experience across the entire group.”
The Challenge: The Cost of Disconnected Systems
For years, Elaf’s growth was hindered by "Information Islands." The group relied on three unconnected environments:
1) Odoo accounting
Modules related to HR, purchasing, approvals, and intercompany workflows were never activated. This turned Odoo into a passive bookkeeping system instead of an operational hub.
2)A standalone HR system
Employee requests—leave, advances, expenses, & settlement workflows—lived entirely outside Odoo.
- Nothing synchronized.
- No automatic posting.
- No shared records between HR and finance.
3) A separate ERP from a previous vendor
This system handled project and operational processes… but with no integration to the HR system or to Odoo.
- Three systems.
- Three data realities
- Zero alignment.
The pain points escalated:
- Approvals were slow and inconsistent across companies.
- Employee requests were processed manually or on WhatsApp.
- Finance teams had to chase data to reconcile accounts.
- HR teams re-entered the same information across multiple platforms.
- Operational managers lacked visibility into commitments, expenses, or staff requests.
The lack of automation wasn’t just a technical gap—it was slowing the entire business down.
The Perfect Tech Solution: A Holistic Odoo Architecture
Perfect Tech didn't just implement software; we re-engineered Elaf’s entire digital backbone. We repositioned Odoo from a simple accounting tool to the central operational brain of the group.
B. End-to-End HR & Payroll Automation
Replacing the external Jisr system, we migrated full HR operations into Odoo. This created a seamless ecosystem connecting HR, Payroll, and Finance.
- Key Features: Automated payroll rules, leave management, petty cash, and end-of-service settlements.
- Employee Self-Service: A dedicated portal for staff to submit requests that instantly link to financial impacts.
A. Unified Multi-Company Structure
We architected a single Odoo instance shared across all business units. Now, intercompany transactions, approvals, and financial reports flow through a unified logic, ensuring consistency across Elaf Contracting, Supplies, and Landscape divisions.
C. Intelligent Purchasing Workflows
We automated the entire procurement cycle, replacing manual approvals with smart digital workflows:
- Internal purchase requests validation.
- Automated conversion to Purchase Orders (PO).
- Real-time integration with project costing and accounting.
D. Advanced Construction Budgeting & Cost Control
To address the specific needs of the contracting sector, Perfect Tech deployed a robust Project Management & Cost Control framework:
- BOQ Integration: Mapping Budget structuring directly to Bill of Quantities (BOQ) items.
- Real-Time Tracking: Actual vs. Budget monitoring for precise margin control.
- POC (Percentage of Completion): Accurate valuation for subcontractor work and progress billing.
- Procurement Linking: connecting material requests directly to project BOQs to prevent overspending.
E. Seamless Financial Integration
To align Odoo with the realities of large-scale construction and contracting, Perfect Tech extended the solution beyond HR and procurement into a unified construction management structure. This included a comprehensive framework that streamlines the Bill of Quantities (BOQ) process, integrates detailed project budget planning, and enforces cost control across every stage of execution.
The solution enabled:
- BOQ-aligned budget structuring that maps each cost item directly to project activities.
- Real-time actual vs. budget tracking, giving project managers clarity on spending and commitments.
- Percentage-of-completion (POC) tracking for subcontractor contracts to ensure accurate progress measurement and valuation of completed works.
- Automated cost posting against the approved project budget for full financial transparency.
- Project-linked procurement lists connected directly to BOQ items, ensuring timely material sourcing and seamless coordination between site teams and the procurement department.
- Centralized cost visibility that consolidates labor, materials, subcontracting, and overheads into one coherent financial view.
With this structure, Elaf gained a stronger financial grip over its construction operations—supporting faster decision-making, tighter cost discipline, and complete clarity from project initiation to close-out.
Manual processes caused financial inaccuracies and cash flow issues.?
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Business Outcomes: Clarity, Speed, and Control
The transformation by Perfect Tech delivered immediate, measurable results for Elaf Group:
100% System Consolidation: Migrated from three fragmented tools to one single source of truth.
Operational Efficiency: Eliminated manual data entry and "WhatsApp approvals," reducing processing time significantly.
Financial Accuracy: Achieved real-time visibility into cross-company cash flow and project profitability.
Cost Reduction: Removed licensing fees for parallel systems and reduced administrative overhead.
Odoo Modules Deployed
- ✅ HR & Payroll: Contracts, Attendance, Leaves, Self-Service.
- ✅ Finance: Multi-Company Accounting, Petty Cash, Settlements.
- ✅ Supply Chain: Purchase Orders, Inventory.
- ✅ Projects: Construction Budgeting, BOQ Management, Cost Control.
Elaf Group’s transformation reflects a powerful truth:
When systems are unified, operations become faster, clearer, and more reliable.
Perfect Tech helped the group transition from fragmented tools to a single, strategic operating platform built on Odoo—strengthening control, accelerating decision-making, and enabling scalable growth across all companies.
Elaf Group’s success story highlights a key truth in modern construction management: Unified systems drive scalable growth. By partnering with Perfect Tech, Elaf transitioned from operational fragmentation to a strategic, data-driven future powered by Odoo.
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Why Perfect Tech?
Choosing Perfect Tech means partnering with the #1 Odoo Gold Partner in Saudi Arabia, Egypt & Middle East trusted by leading enterprises to deliver tailored ERP solutions.
- Tailored for Businesses: We understand the unique challenges of the market and deliver localized solutions that meet your needs.
- Expertise You Can Rely On: Our certified team brings years of experience in implementing Odoo ERP for businesses across various industries.
- Proven Success: With a track record of 100+ successful implementations, we help businesses optimize operations and drive sustainable growth.
- End-to-End Support: From consultation to implementation and ongoing maintenance, our team is with you every step of the way.
- Commitment to Excellence: Our focus is on delivering measurable results that enhance your business’s efficiency and competitiveness.
Partner with the Leaders
Choosing Perfect Tech means partnering with the #1 Odoo Gold Partner in Saudi Arabia, trusted by leading enterprises to deliver tailored ERP solutions.
- Tailored for Businesses: We understand the unique challenges of the Saudi market and deliver localized solutions that meet your needs.
- Expertise You Can Rely On: Our certified team brings years of experience in implementing Odoo ERP for businesses across various industries in Saudi Arabia.
- Proven Success: With a track record of 100+ successful implementations, we help businesses optimize operations and drive sustainable growth.
- End-to-End Support: From consultation to implementation and ongoing maintenance, our team is with you every step of the way.
- Commitment to Excellence: Our focus is on delivering measurable results that enhance your business’s efficiency and competitiveness.
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